Privacy Policy for interninjapan.com
1. Introduction
At Intern in Japan (“we,” “us,” or “our”), accessible via interninjapan.com, we are committed to safeguarding your privacy and ensuring the confidentiality, integrity, and availability of your personal data. This Privacy Policy outlines how we collect, use, disclose, and protect your information in accordance with global privacy regulations, including the General Data Protection Regulation (GDPR) and the California Consumer Privacy Act (CCPA). By using our website or services, you acknowledge that you have read and understood this Policy.
2. Scope of this Policy and Role as Data Controller
This Privacy Policy applies to all users and visitors of interninjapan.com and pertains to all personal information collected through the website and associated services. For the purpose of data protection laws such as the GDPR, Intern in Japan is the data controller of any personal data submitted by you. If you have questions or concerns about our data handling practices, you may contact us at [email protected].
3. Categories of Data We Process
We collect and process various types of personal information based on your interaction with our website and services. These categories include:
a. Usage Data
Information such as IP address, browser type and version, location data, time zone, referring URLs, pages viewed, and other technical data transmitted by your device during interaction with interninjapan.com.
b. Account Data
Details you provide when creating or managing a user account, such as your full name, home or business address, email address, and phone number.
c. Profile Data
Preferences, user behavior on our platform, internship interests, demographic data, and historical interaction records, including your participation in internships or events hosted or promoted by us.
d. Communication Data
Includes any correspondence you send us, such as contact forms, support tickets, or emails sent to [email protected], and records of interactions.
e. Technical Data
Device identifiers, system configurations, operating system, language settings, mobile carrier details, and diagnostic logs.
f. Transaction Data
Information related to payments, billing addresses, fulfillment, and payment verification when purchasing services or applying for internships via the website.
g. Preference Data
Your marketing preferences, opt-in status for newsletters, and selected areas of interest to customize user experience and promotional content.
4. Legal Bases for Processing
We rely on several legal bases for processing your personal data:
– Consent: For sending marketing emails or newsletters when you explicitly opt-in.
– Contractual Necessity: For providing services, processing applications, or managing transactions when you enter into an agreement with us.
– Legitimate Interest: For analyzing website usage, maintaining security, and enhancing user experience without overriding your privacy rights.
– Legal Obligation: Where processing is required due to statutory or regulatory mandates.
5. Your Rights
Under applicable data protection laws, you have the following rights:
– Right of Access: You may request access to the personal data we hold about you.
– Right to Rectification: You may correct any incomplete or inaccurate data we have collected.
– Right to Erasure: Also known as the ‘right to be forgotten,’ you can request deletion of your personal data.
– Right to Restrict Processing: You may limit the ways in which we use your data under specific conditions.
– Right to Data Portability: You may request to receive your data in a structured, commonly used format and transmit it to another controller.
– Right to Object: You can object to processing based on legitimate interest or direct marketing purposes.
To exercise any of these rights, please submit a request to [email protected].
6. Security Measures
We take the security of your personal data seriously and implement appropriate technical and organizational measures to protect it. These include:
– Use of industry-standard encryption (SSL/TLS) for data transmission
– Strict access control protocols to limit access to authorized personnel
– Regular data backups and cyber risk assessments
– Staff privacy training and ongoing awareness programs
Despite our best efforts, no method of transmission over the Internet is entirely secure. If you suspect any unauthorized activity, please notify us immediately.
7. International Data Transfers
Your information may be processed or stored outside your country of residence, including in jurisdictions that may not provide the same level of data protection. In such cases, we implement appropriate safeguards, including Standard Contractual Clauses approved by the European Commission and adherence to applicable regional compliance mechanisms, to ensure your data is adequately protected.
8. Data Retention
We retain personal data only as long as necessary for the purposes outlined in this Policy:
– Account Data: Retained while your account remains active and for up to 7 years after closure
– Communication Data: Maintained for up to 3 years following the last correspondence
– Transaction Data: Retained for at least 7 years for legal, auditing, and financial purposes
– Usage and Technical Data: Retained for analysis and reporting within a 24-month rolling period
When data is no longer needed, we securely delete or anonymize it.
9. Cookie Policy
interninjapan.com uses cookies and other similar technologies to enhance your browsing experience. Cookies are small data files stored on your device when you visit our site. We use the following types of cookies:
– Essential Cookies: Required for website functionality and security
– Functional Cookies: Enable enhanced functionality and personalization
– Analytics Cookies: Collect aggregated data for traffic and behavior analysis
– Performance Cookies: Help improve speed, website uptime, and stability
These technologies help us understand how users interact with the website and enable us to deliver a tailored experience.
10. Cookie Management and Compliance with GDPR & CCPA
Upon accessing interninjapan.com, you will be presented with a cookie banner giving you the option to accept or reject non-essential cookies in compliance with GDPR and CCPA requirements. You may also manage your cookie preferences through your browser settings at any time and opt-out of third-party marketing or behavioral tracking by adjusting your preferences or notifying us via [email protected].
For CCPA-compliant users, you have the right to opt-out of the “sale” of your personal information, where applicable.
11. Children’s Privacy
Our platforms and services are not directed at children under the age of 13. We do not knowingly collect personal data from minors. If we become aware that a child under 13 has provided us with personal data without verifiable parental consent, we will promptly delete such data from our records. If you believe a child has submitted data to us inappropriately, please contact us at [email protected].
12. Policy Updates and User Notifications
We may update this Privacy Policy from time to time to reflect changes in legal requirements or our data handling practices. Any updates will be made available on interninjapan.com, and where significant changes occur, we will notify users through appropriate channels such as email notices or banner disclosures. Continued use of the website constitutes your acceptance of the updated terms.
13. Contact Us
If you have any questions, concerns, or wish to exercise your data protection rights, you may contact our Data Protection Team at:
Email: [email protected]
Website: https://interninjapan.com
We are committed to ensuring your data is handled in full compliance with applicable privacy regulations. For additional assistance, you may also file a complaint with your local data protection authority.